Managing your day-to-day documents at work can be tedious. If you work in an office where there is a lot of paperwork traffic, it’s pretty normal to be bombarded with a lot of documents on your desk. However, since the dawn of modern technology, these paper works are replaced with digital office files. This results in having a lot of documents and files saved on your computer.
One of the most widely used software by most businesses is Microsoft Office. From word processing, spreadsheets, and slideshow presentations, these are all helpful to run your business smoothly. However, did you know that there are more ways to manage your files more effectively? With the help of PDF, you can do more and be more productive in maintaining all your files in the office. Using an online PDF tool, you can ease your daily tasks with just 4 simple steps. Here are the different ways on how you can use it.
1.Convert Word documents to PDF
One of the most basic functions of an online PDF tool is to convert Word documents. If you are looking for a word to pdf converter free of charge, a web-based platform is best for you. Gogopdf is an online platform that allows you to create a digitally printed copy of your document. It’s a more permanent file that will keep the integrity of your files because it cannot be edited easily.
MS Word has different features for every version which can be an issue if the recipient has a different version. By converting it to PDF, you don’t need to worry about that. It keeps the same format and style of your document which will appear the same to the recipients.
2.Archive data sheets more effectively
Most offices use MS Excel for their spreadsheets. It’s the most effective way to keep track of various data necessary to run the business. It’s also beneficial if you want to create a comprehensive report of your sales and performance. If you want to archive these datasheets, it’s best to convert them to PDF as well.
Gogopdf will let you convert Excel to PDF in as fast as 2 minutes. Once you are finished with the spreadsheet, you can archive it for permanent bookkeeping to avoid missing or altering any information. After all, these data sheets contain confidential information and it needs to be reliable and private all the time.
3.Send your presentations after the meeting
Most meetings and seminars nowadays use MS Powerpoint for their presentation. It has a lot of features that can make your presentations more engaging. To extend the learning to the attendees, you can send them a copy of your presentation. With the help of Gogopdf, you can convert your Powerpoint presentation to PDF and send it to the attendees of your meeting or seminars. In that way, they will have a reference for the topics you discussed with them.
4.Create an album for your images
Most of the time, you will have a lot of images saved on your computer. You can file them properly by converting your images to PDF as well. It will look like a digitally-printed album which will make it easier for you to browse through the images. It’s best to group them first based on relevance and category before you convert them.
5.Consolidate all your PDF files
Another efficient way to be more productive is by combining multiple files and save them as one document. Using the merge feature of an online PDF tool, you can consolidate all your PDF files and keep them more organized. You can choose which files come in the same category, it can be based on dates or accounts, then merge them into one single file. In that way, it will be easier for you to locate them when needed.
6.Sign a document without printing it
One of the benefits of the digital age is that you don’t need to print a document anymore to sign it. An online PDF tool can help affix your digital signature on a PDF file without physically printing it. It saves time and effort plus it’s also more economical because you don’t need to waste paper just to sign and scan it again. Additionally, you can accomplish more work and make you more productive.
7.Protect your files with a password
One of the best tools available on an online PDF platform is that you can protect your files with a password. You can encrypt your PDF with this additional security measure to make sure that only authorized persons will have access to it. It’s ideal for confidential and sensitive documents that are only intended to be viewed by a limited number of people.
Gogopdf: A reliable online PDF tool
It’s time to utilize PDF to make your office life easier. Gogopdf is a free online PDF platform that allows you to do all the tasks mentioned above. Visit their website today to know more about their services.